Full policy

EN — Terms of Use (ToU) — Essens Sàrl

E-learning modules on psychosocial risk (PSR) prevention

Registered office address: Chemin Paul-Henri Mallet 14, 1231 Conches, Switzerland — CHE-284.520.068
Hosting: Switzerland — Version: [1.01 – 30.10.2025]

Data protection & ToU contact: stan@alloa.ch

Table of contents

1.  Preamble and definitions
2.  Acceptance and contract
3.  Identity and contact
4.  Access and registration
5.  Intellectual property
6.  Security and anti-fraud
7.  Personal data and confidentiality (FADP and GDPR where applicable)
8.  Cookies and cookie policy
9.  Learning analytics and assessments
10. Warranties, liability and indemnification
11. Suspension, termination and sanctions
12. Protection of minors
13. Advertising and external links
14. Governing law and disputes
15. Miscellaneous
16. Contact and support

Annexes: Privacy Policy, Cookie Policy, Security Instructions

1. Preamble and definitions

Essens Sàrl (hereinafter the “Publisher”), a company specialized in Human Resources consulting, provides e-learning modules dedicated to the prevention of psychosocial risks (PSR) via an online platform (hereinafter the “Platform”) hosted in Switzerland.

Key definitions:

• User: any natural or legal person accessing, registering for, or following the module.

• Learning Content: texts, videos, quizzes, assessments, downloadable materials and related resources provided by the Publisher.

• Intellectual Property: copyrights, related rights, patents, trademarks and other rights relating to the Content and the Platform.

• User Account: personal login and password enabling access to the Platform.

• Personal Data: any information relating to an identified or identifiable person.

2. Acceptance and contract

• By using the module, the User accepts these ToU in force at the time of access.
• The Publisher reserves the right to amend the ToU. Changes take effect upon publication on the Platform and, where applicable, after reasonable notice.

3. Identity and contact

• Publisher: Essens Sàrl
• Registered office: Chemin Paul-Henri Mallet 14, 1231 Conches, Switzerland
• CHE number: CHE-284.520.068
• Contact:stan@alloa.ch(dedicated ToU/Data protection address)

4. Access and registration

• Registration conditions: the User must be of legal age or have appropriate legal consent and provide accurate, up-to-date information during registration.
• Account and security: the User is responsible for the confidentiality of credentials and for activities under their account. The Publisher must be informed immediately in case of compromise.
• Access restrictions: access is strictly personal and non-transferable without the Publisher’s written consent. Any unauthorized use may lead to suspension or termination of the account.

5. Intellectual property

• Protected content: the Learning Content is protected by intellectual property laws. Any reproduction, distribution, commercial exploitation, modification or creation of derivative works is prohibited without written authorization.
• Limited licence: the User receives a non-exclusive, non-transferable licence limited to accessing and using the Content for personal and internal training purposes, for the subscribed term.
• Prohibition of unauthorized copies: any copying, off-platform downloading or public dissemination is prohibited without written authorization.
• Trademarks and logos: use is prohibited without consent.

6. Security and anti-fraud

• Technical measures: TLS for communications, password hashing, logging, detection of abnormal access, and anti-fraud measures (login attempt limitations, integrity checks).
• Impersonation and circumvention: any attempt at unauthorized access, hacking or illegal copying is prohibited and may give rise to civil and criminal action.
• Content protection: possible DRM/watermarking; circumvention prohibited.
• Detection and response: the Publisher may monitor access and suspend accounts in case of suspicious behaviour.

7. Personal data and confidentiality (FADP and GDPR where applicable)

• Purposes: managing registrations, access, learning progress and communications.
• Legal bases: performance of the contract, consent where necessary, legal obligations and legitimate interests (fraud prevention, security).
• Hosting: data stored exclusively in Switzerland.
• Data subject rights: access, rectification, deletion, restriction, objection, portability (pursuant to the FADP and, where applicable, the GDPR).
• Retention: for the necessary period or as required by law.
• Security: appropriate technical and organizational measures to protect data.

8. Cookies and cookie policy — 8.1 Definition and scope

The Platform may use cookies and similar technologies (e.g., pixels, session traces) to ensure operation, analytics and improvement of the user experience.

Cookies used:

• Essential cookies: ensure technical operation (login, security, session preferences).

• Performance and analytics cookies: collect anonymized information on use of the site and content to improve the service.

• Functional cookies: remember preferences (language, settings) for a personalized experience.

The User is invited to give consent for non-essential cookies on the first visit.
The User can manage cookie preferences via browser settings or a dedicated banner/panel on the Platform.

Duration and security:

• Retention period of cookies: depending on type, generally up to 13 months for non-essential cookies unless consent is renewed.

• Security: cookies must not allow access to sensitive data without authorization.

9. Learning analytics and assessments

• Tracking and scoring: results, certificates or attestations depending on the offer. Information is stored on the Platform and accessible to the User and authorized administrators.
• Accuracy: corrections are possible in case of proven errors.

10. Warranties, liability and indemnification

• Warranty: service provided “as is”; reasonable availability and security but no uninterrupted guarantee.
• Limitation of liability: capped at the amount paid for access during the current period, except in the event of intentional misconduct or fraud.
• Associated responsibilities: performance of the User’s obligations and respect for intellectual property rights.

11. Suspension, termination and sanctions

• Suspension: breach of the ToU may result in suspension or termination without prior notice or refund.
• Modification: the Publisher may modify or discontinue the service; reasonable information will be provided where feasible.
• Termination: modalities and notice where applicable.

12. Protection of minors

• If accessible by minors, controls and consents required by law will be applied.

13. Advertising and external links

• The service may contain links to third-party sites; the Publisher is not responsible for the content or security of such sites.

14. Governing law and disputes

• Governing law: Swiss law.
• Jurisdiction: courts at the Publisher’s registered office, subject to mandatory provisions.
• Language: the French text prevails in case of discrepancy.

15. Miscellaneous

• Partial validity: if any clause is invalid, the remaining provisions remain in force.

16. Contact and support

• General contact: stan@alloa.ch(for ToU and data protection)
• For specific questions, please specify the service and context in the email subject.

 

Full policy

EN — Privacy Policy – Essens Sàrl

1. Controller

2. Categories of data collected

We collect and process only the following data when you use our e-learning module:

• First and last name
• Email address
• Quiz and assessment results (score, dates taken, any certificates or attestations generated)
• Technical information related to your session (IP address, language preferences, browser version) to the extent necessary for service security and operation. These technical details will not be used to build intrusive profiles and will not be associated with you in an identifiable way outside the scope of the service.
  
  

3. Purposes of processing

• Provide and manage access to the e-learning module and learning progress tracking.
• Record and communicate your quiz results (for your training needs and access to attestations).
• Ensure service security, availability and performance (fraud prevention, detection of unauthorized access).
• Communicate about service updates, new learning content and information related to your account, where you have consented.
  
  

4. Legal basis for processing

• Performance of a contract: processing necessary to provide the e-learning module and manage your account.
• Legitimate interests: security, fraud prevention and service improvement.
• Consent: where specific purposes require it (e.g., sending marketing communications, if applicable and after explicit consent).
  
  

5. Storage and retention

Retention periods:

• Identification data (first/last name, email): as long as your account is active and for a retention period in line with legal obligations after termination (e.g., 5–10 years depending on internal and legal requirements).
• Quiz results: as long as your account is active and for a reasonable period after termination or inactivity to enable learning follow-up and verification of results.

Storage location: data are stored on infrastructure in Switzerland, or outside Switzerland only where necessary and under appropriate contractual safeguards (e.g., FADP-compliant clauses, DPA).

6. Consent statements and data subject rights

Consent: where required, you may withdraw your consent at any time (e.g., for marketing communications). Withdrawal will not affect the lawfulness of processing carried out before withdrawal.

Rights:

• Right of access: you may request which data concern you and obtain a copy.
• Right to rectification: you may correct inaccurate data.
• Right to erasure: you may request deletion of your data, subject to legal and contractual obligations.
• Right to restriction: you may request restriction of processing in certain cases.
• Right to portability: you may request transmission of your data in a structured, commonly used format.
  
  

How to exercise: send your request to stan@alloa.ch or to the dedicated contact indicated in your ToU.

7. Data sharing and transfers

• Sharing: your data will not be sold to third parties. They may be accessible to providers operating the platform (hosting, maintenance) under confidentiality and security obligations.

• International transfers: if data are transferred outside Switzerland, they will be protected by appropriate safeguards (standard contractual clauses, BCR or equivalent measures) in accordance with the FADP and, where applicable, the GDPR.

8. Security

• Technical and organizational measures: encrypted communications (TLS), secure credential management (hashed passwords), regular backups, strict access control, access logging and detection of abnormal activity.

• Confidentiality obligation: authorized persons processing your data are bound by confidentiality and security duties.

9) Cookies and similar technologies

• A separate Cookie Policy explains essential cookies and those requiring your consent, as well as cookie-management options. For personal data, cookies will not be used to profile you without explicit consent.

10) Legal obligations and archiving

• FADP compliance: we comply with Swiss requirements for personal data protection.

• Archiving and legal obligations: some data may be retained under legal or contractual obligations even after account deletion, where necessary for tax, security or compliance reasons.

11) Right to lodge a complaint

• If you believe your rights regarding the processing of your personal data are not respected, you may lodge a complaint with the competent Swiss data protection authority (e.g., the Federal Data Protection and Information Commissioner, FDPIC) or the competent cantonal authority.

12) Changes to this policy

• We may amend this Privacy Policy from time to time. Any changes will be published on the Platform and, where necessary, you will be informed through the usual channels.

13) Contact

• For any questions regarding this Privacy Policy or data protection, contact: stan@alloa.ch

 

Full policy

EN — Cookie Policy – Essens Sàrl

1. Definitions

• Cookies: small text files placed on your device when visiting a website or application, used to collect information and enable certain functionalities.
• Publisher: Essens Sàrl, Chemin Paul-Henri Mallet 14, 1231 Conches, Switzerland
• User: any person who accesses the Platform or the website.
• Personal Data: any information relating to an identified or identifiable person collected via cookies.

2. Purposes of cookies

We use cookies to:

• Ensure the technical operation of the Platform (e.g., session and authentication cookies).
• Improve the user experience (language preferences, playback settings).
• Measure audience and performance (anonymised or pseudonymised analytics of visits, page views and journeys).
• Prevent fraud and secure access (detection of suspicious activities).
  
  

3. Categories of cookies used

• Strictly necessary (essential) cookies: indispensable for the service to function (e.g., session management, security). Their use does not require prior consent.
• Performance/analytics cookies: collect information about use of the site (pages visited, time spent, errors). They may be deployed with or without consent depending on the technical implementation; where possible, these cookies are anonymised.
• Functional cookies: remember choices you make (language, display preferences). Consent may be requested where necessary.

4. Consent and cookie management

Consent: on your first visit, and whenever non-essential cookies are used, you will be asked to give explicit consent via a banner or cookie management panel.

 Managing preferences: you can change your preferences at any time via:

• The cookie panel displayed on the Platform.

• Your browser settings (options to block or delete cookies).

Refusal or withdrawal of consent: you may refuse non-essential cookies or withdraw your consent at any time without significant impact on your ability to use the Platform, except for features that require such cookies.

5. Retention period

• Essential cookies generally remain active for the session or for the period necessary for security and operation.

• Analytics and functional cookies: the retention period is indicated in your cookie tool settings or the associated notice (generally from a few months up to 24 months, depending on type).

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6. Security and confidentiality

• Cookies must not allow access to sensitive data without authorization.

• The Platform relies on technical measures to protect cookies and associated data (e.g., TLS for communications).

7. Your rights

You can at any time:

• View active cookies on the Platform via the cookie panel.

• Modify or withdraw your consent for non-essential cookies.

• Request information about stored cookies, purposes and relevant partners.

Contact: stan@alloa.ch for any questions relating to the cookie policy.

8. Changes to this policy

• This policy may be updated from time to time. Any changes will be published on the Platform and, where necessary, you will be informed through the usual channels.

9. Version and date

• Version: 1.0

• Effective Date: [to be completed upon publication]